Team manager requirements

• Every manager is required to pass the ASA Background Check and ACE Coaching Certification through USA Softball before the season begins.
• This process can take up to a week to complete and costs $25.
• Please email your certifications or other items to President, Somer Baker - president@bhgs.net
• Certifications expire every year on December 31st, and you must recertify for next year.
• Failure to complete your ACE Coaching Certification will bar you from the playing field.
• Don't forget to also register with BHGS which is also required and needed to fill the manager positions.

usa softball registration

BHGS team manager registration

manager handout

Additional requirements

• CDC Concussion Training and Safe Sport is required for all managers.
• ​Concussion training is required by USA Softball and must be completed every 2 years.
• ​Managers Clinics: Attend all coaching clinics (required). These are paid for by BHGS at no cost to you. Dates and times of the clinics will be communicated by the league.
• Hit-A-Thon: Each team staff member is asked to help line the girls up, ensure every girl hits, and measure the distance their players hit. The division reps will also be at the field to help as needed.

ACE Coaching Certification info

cdc concussion training

Safe Sport Info

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​TEAM MANAGER INFORMATION

​As team manager you have an important role to communicate with your team families. You will let them know of league events, coordinate volunteers for the banner, visors, snack shack, team snacks, and opening day. Not only are you the main communication for your team, but you will be a role model and fun adult in the dug out to the girls on your team. This can be a very rewarding experience. You are in the dug out to take sure the girls are ready to bat when it is their turn, make sure they know where they are playing on the field, make sure they drink water when it's hot, encourage them to cheer when their team is up to bat, and make sure the players have fun.

​TEAM MANAGER responsibilities

This is a fun event for the younger players to meet their team and come up with a team name.

• Confirm names (nicknames), phone number, and email address
• Come up with team name
• Assign a parent to make or order banner
• Assign a parent to decorate visors - no pins, buttons, or player names on visors
• Fill all staff positions - Manager, Head Coach, Asst. Coach, field set up helper
• Share key dates – Opening Day, Hit A Thon, Pictures, Closing Ceremonies, etc
• Discuss volunteer commitments (e.g.: snack shack)
• Discuss fundraising
• Girls eat donuts (6u and 8u only)

Team manager family commitments

​Each family is required to volunteer time either on a team staff or working in the snack shack. The team manager needs to assign (do not let them pick a day, it won't happen) the shifts to each family to cover. If they cannot make the shift you have assigned to them, they can either switch with another family, or opt to buy out. A buy out form must be filled out and left in the snack shack at least one week prior to the buyout shift. Forms are available on line at www.bhgs.net. This year an opening day shift will also be assigned to each team, please include this shift when you assign your shifts.

Team sponsor

​Each team is asked to obtain a $300 sponsor to offset costs and keep registration fees as low as possible. 6U teams are asked to bring in $170 due to the smaller number of girls on each team. Please have all families ask businesses they frequent if they would be a sponsor, or if they own a small business and want to support our league. BHGS is a registered nonprofit. Donations are tax-deductible.

​COMMUNICATION WITH FAMILIES CHECKLIST

• ​Check your team box, located in the snack shack, every time you have a practice or game. Hard copy forms and league information will be distributed using the team box. Communicate the practice and game schedule with your team, along with arrival time each week.
• Distribute picture day envelopes and help corral the team at your assigned time for pictures. One team and one individual picture is paid for by Silicon Valley Photographers. Additional pictures can be purchased. Each player must fill out a form to receive their picture. Picture pick up is at Alta Vista Field. If a player can not pick up their picture, the pictures will be left in your box in the snack shack to distribute.
• Assign snack shack duty to families. Each home team is required to have one parent work in the snack shack. Games will not start without the home teams snack shack shift covered. *Do not ask parents to volunteer for a spot, assign each family one or two shifts. Some families may need to work more than one game.
• Determine if you are assigning families to bring snacks or snack shack tickets for the girls for each game. If so, assign on the same sheet as snack shack schedule.
• Distribute trophies and yearbooks at the end of the season. If a player cannot make a closing ceremony, or team party, the manager must arrange for the player to receive these items.
• Arrange for end of the season party. It's a fun to get together for the team, either out for pizza or at a family's house, if desired.
• Collect for coach gift, if desired.

Practices and games

• An ACE certified adult female must be present at all games and practices.
• Help the girls with their equipment and stay organized in the dugout.
• Help girls get ready when they are up to bat. Helmets on, ready to go. This will speed the play of the game. No bats in the dugout for safety reasons. The girls must wear their helmet until they are back off the field and behind the fence.
• Positive cheering only. Cheer for your team, not against the other team.
• After the game or practice, make sure the girls have all their equipment and the dugout is clean.
• Treat each girl like your own.

Additional information

• Rain Status – available on the BHGS.net homepage under Tweets. Updated 1 hour prior to week night practices and games and Saturdays 8am and 11:30am.
• Coaching links, forms, and information for coaches and managers can be found on the site under the coach/manager corner.
• League contacts can be found under the Board section.